Vendor Room: Restaurant Solarium.
Vendors in Huatulco will be stationed within the same room as the poster session and coffee break service, only a few short steps from the primary lecture hall. The room is open and with a view to the ocean. It has several roof fans and plenty of space for foot traffic and casual conversations.
Vendor Setup date and times:
11 March 2012 (Sunday) 12:00 p.m. - 5:00 p.m.
Vendor Strike time and date: 17 March (Saturday, all materials pulled by 6 p.m.)
Vendor Exhibit Hours:
13-16 March 2012 (Tuesday-Friday) 9:00 am – 7:00 pm.
17 March 2012 (Saturday) 9:00 am – 5:00 pm
The Las Brisas Huatulco Resort and the Sea Turtle Symposium will assume no responsibility for any vendor goods left unattended during hours that Security is not provided.
Table size, Signs:
Tables will measure 240 x 46 cm (7.9 x 1.5 ft), draped and skirted. If you are bringing your own booth set-up, please contact the Vendor Chair to advise of size.
No banners, signs, etc. may be affixed to any hard surface. If you require a banner or sign hung, please contact the Vendor Chair. Hotel charges for hanging banners or signs are the responsibility of Vendors.
Vendor Representatives:
Representatives for each Vendor are limited to four people. All organizations exhibiting must pay the Symposium registration fee for Vendors. Please email the Vendor Coordinator the names of the four representatives for your table/booth as soon as possible. Limiting the number of people will aid greatly in security and will allow only these individuals to gain access to the vendor area while security is provided in the evenings. Each of the four representatives will receive a special vendor badge designation. The security personnel will be supplied with a name list of the approved vendors and their representatives.
Publicity description:
A brief description of your table (organization, display, sale items) will be requested ahead of the symposium. Please provide a main contact person for publicity purposes.
